Services – Terms & Conditions

Introduction
Careers International SRL (hereinafter referred to as “CI”) and the undersigned business partner (hereinafter referred to as “Client”) agree to fulfil the performance of their Contract pursuant to these Terms and Conditions. CI’s Terms and Conditions and the Contract contain the whole Agreement between CI and the Client. Any terms and conditions of the Client do not apply, unless CI explicitly consents to them in writing. The contract is concluded when CI receives the order form, which shall contain the signature of the Client. Amendments and additions to the contract as well as statements and individual instructions must be made in writing. Emails are considered to be a written form.

Description of Service
A Jobinar is the combination between a tailor-made candidate sourcing campaign done by the Client and a Jobinar. A “Jobinar” is an online one-to-many video Q&A session taking place live or on demand (pre-recorded). Jobinar is hosted on a platform developed by CI to promote a company jobinar (short description) and its vacancy (ies). The platform does not require the approval of the Client to be published.

Confidentiality
Both parties shall maintain strict confidentiality regarding all confidential information disclosed during the collaboration, including but not limited to candidate details, business strategies, and proprietary information.

Confidential information shall not be disclosed to any third party without the prior written consent of the disclosing party.

Data Protection
CI will have the right to process personal data relating to the Client in view of executing the contract. These data include the Client’s representative’s e-mail address and telephone number. As the data controller, CI shall process the Client’s personal data in compliance with its privacy policy. The Client has the right to access its personal data to correct these and, in some cases, to limit the processing and request the deletion of its personal data. In certain cases, the Client will also be entitled to the portability of the data. The foregoing rights can be exercised as described in CI Privacy Policy. Within the execution of the Services under the Contract, CI shall provide the Client personal data relating to candidates (name and surname, address, CV, motivation and recommendation letters, etc.). CI will however never communicate any sensitive data to the Client without candidates’ prior approval. With respect to this data, the Client must at all times comply with all applicable data protection legislation, in particular the General Data Protection Regulation (GDPR), and may therefore under no circumstances and without any limitation, use the candidate’s personal data in a manner that would constitute a breach of applicable data protection legislation.
The Client undertakes in particular: not to use the candidate’s personal data for any other purpose than in the framework of the contract; only to disclose such personal data to duly authorized persons, whether private, public, natural person or legal entity; not to copy any personal data except as required to proceed to a selection of the candidate(s); to take all precautions consistent with the common usage and the state of the art to preserve the security of the personal data; to ensure that any transmission of the personal data shall occur via secure means of communication. The obligations of the present article are in force during the Contract and shall remain in effect after the termination of the Contract, for whatever reason.

Ownership
Unless otherwise provided in these Terms and Conditions, as between CI and Client, any job postings, advertisements, texts, testimonials, powerpoints and videos provided by Client for placement on any CI website and all intellectual and other proprietary rights therein are and shall at all times remain Client’s property. Client grants to CI an irrevocable, royalty-free, perpetual, fully paid up, non-exclusive and worldwide license to use, copy, publish, display and distribute such job postings, advertisements, powerpoints and/or videos provided by Client (in whole or in part). Client also grants to CI a non-exclusive, royalty free, non-transferable limited licence to use, display, copy and publish Client’s trademarks, logos and other intellectual property provided to CI solely for the purposes of performing its obligations under this Agreement. CI shall retain the right to publish the websites built for its Client as long as it wishes. CI retains and shall retain all right, title and interest, including all intellectual property rights, to and in: (i) any proprietary technology and software involved in the creation, delivery or use of its services; (ii) any proprietary technology and software contained or incorporated in or part of the websites and (iii) the content (excluding Client’s content as described above) on or part of the websites and all elements which are a part of or incorporated in (or constitute a collection or compilation of) any of the foregoing.

Limited Warranty
CI warrants that it will perform the services in a professional manner in accordance with prevailing industry standards. To the extent allowed under law, CI (and those that CI works with to provide the services) (a) disclaim all implied warranties and representations (eg warranties of merchantability, fitness for a particular purpose, accuracy of data, and non infringement); (b) do not guarantee that the services will function without interruption or errors, and (c) provide the service (including content and information) on a ‘as is’ and ‘as available’ basis. To the extent permitted under law, CI (and those that CI works with to provide the services) shall not be liable to the Client for any indirect, incidental, special, consequential or punitive damages, or any loss of data, opportunities, reputation, profits or revenues, related to the services (e.g. down time or loss or changes in content). In no event shall the liability of CI (including its employees, officers, agents, representatives and those persons (including subcontractors) generally that CI works with to provide the services) exceed, in the aggregate for all claims, an amount that exceeds 20% of the fees invoiced to the Client. This limitation of liability is part of the basis of the bargain between the Client and CI and shall apply to all claims of liability (eg warranty, tort, negligence, contract, law) and even if CI has been told of the possibility of any such damage, and even if these remedies fail their essential purpose.

Indemnification
Subject to the clause above, each party (each, in such capacity, the “Indemnifying Party”) shall indemnify the other party, its affiliates and their respective officers, directors, employees and agents (each, in such capacity, an “Indemnified Party” and, collectively, the “Indemnified Parties”), from and against any third party claims, actions or demands, including without limitation reasonable legal and accounting fees, arising or resulting from: (a) infringement or alleged infringement of any patent, copyright, trade secret or other proprietary right of any third party, arising out of or relating to, (i) in the case of CI, the delivery of the services and (ii) in the case of the Client, the provision of any material to any CI Website by or on behalf of the Client; (b) in the case of CI, gross negligence or wilful misconduct arising out of or relating to the delivery of the services; and (c) in the case of the Client, gross negligence, wilful misconduct or defamation arising out of or related to use of the services. The Indemnifying Party’s obligations hereunder will only apply if the Indemnified Party notifies the Indemnifying Party promptly in writing as to any such claim, action or demand.

Fees
The Client agrees to pay the Company a fixed fee for the Afterwork services, regardless of the outcome of the Jobinar.

The fee will be paid by the Client upon signature of the order form and receipt of the invoice. All sums must be paid in full within 30 days of the date of the invoice. Any charges involved in payments must be paid for by the Client. Delays result in the issue of an injunction with the imposition upon the Client of interest charges at the rate of 12% per annum for the delay, without prejudice to any other damages and interest. Subsequent to the issuance of an injunction, a penalty of 15% of the tax inclusive invoice, with a minimum of 1000 Euros, applies, if the delay in payment exceeds one month.

Miscellaneous
Each party agrees with respect to its use or provision of the services to comply with all applicable laws, including but not limited to those relating to labour, employment and data protection. Each party to this Agreement shall be acting as an independent contractor and nothing herein shall be construed to create a partnership, joint venture or any type of agency relationship between CI and Client or any of Client’s employees or agents. This Agreement, and any disputes between Client and CI relating to this Agreement, shall be governed by and construed in accordance with the laws of the Kingdom of Belgium and the parties submit to the exclusive jurisdiction of the Brussels courts. Each party’s performance under this Agreement is subject to force majeure. All notices given hereunder shall be given by mail, return receipt requested or overnight courier, to the respective addresses set out in the order form, and shall be deemed given upon actual delivery thereof. No terms of this Agreement are enforceable by any person who is not a party to it. The invalidity or unenforceability of any provisions of this Agreement shall not affect the validity or enforceability of any other provision of this Agreement, which shall remain in full force and effect. CI may modify these Terms & Conditions at any time, except that reservations that are in place shall be performed under the Terms & Conditions that were in effect at the time the reservation was made.

Introduction
Careers International SRL (hereinafter referred to as “CI”) and the undersigned business partner (hereinafter referred to as “Client”) agree to fulfil the performance of their Contract pursuant to these Terms and Conditions. CI’s Terms and Conditions and the Contract contain the whole Agreement between CI and the Client. Any terms and conditions of the Client do not apply, unless CI explicitly consents to them in writing. The contract is concluded when CI receives the order form, which shall contain the signature of the Client. Amendments and additions to the contract as well as statements and individual instructions must be made in writing. Emails are considered to be a written form.

Description of Service
A Talent Jobinar is the combination between a tailor-made candidate sourcing campaign done by CI and a Jobinar. A “Jobinar” is an online one-to-many video Q&A session taking place live or on demand (pre-recorded).

The Jobinar is hosted on a platform developed by CI to promote a Client jobinar (short description) and its vacancy (ies). The platform does not require the approval of the Client to be published.
Sourced candidates match a “Profile”. The Profile consists in several compulsory criteria (country(ies) or region(s) of residence, level of experience, language proficiency, educational background, professional background. Each purchased Profile should generate an agreed number (without guarantee) of qualified registered candidates.
“Qualified registered candidates” are candidates who have registered to attend the jobinar by entering their mail, first name, last name, who uploaded their CV and who match the Profile provided by the Company after CV Screening performed by CI. These candidates are the result of a sourcing campaign that consists in identifying and contacting relevant candidates on the web in order to generate candidate registrations. CI will promote the Client platform and its vacancy(ies) among the target population through a number of attraction channels. Candidates register on the web platform by uploading a CV.

After the Jobinar, candidates can be requested to do a phone qualification, a telephone interview or go through an online test provided by CI.

Confidentiality
Both parties shall maintain strict confidentiality regarding all confidential information disclosed during the collaboration, including but not limited to candidate details, business strategies, and proprietary information.

Confidential information shall not be disclosed to any third party without the prior written consent of the disclosing party.

Data Protection
CI will have the right to process personal data relating to the Client in view of executing the contract. These data include the Client’s representative’s e-mail address and telephone number. As the data controller, CI shall process the Client’s personal data in compliance with its privacy policy. The Client has the right to access its personal data to correct these and, in some cases, to limit the processing and request the deletion of its personal data. In certain cases, the Client will also be entitled to the portability of the data. The foregoing rights can be exercised as described in CI Privacy Policy. Within the execution of the Services under the Contract, CI shall provide the Client personal data relating to candidates (name and surname, address, CV, motivation and recommendation letters, etc.). CI will however never communicate any sensitive data to the Client without candidates’ prior approval. With respect to this data, the Client must at all times comply with all applicable data protection legislation, in particular the General Data Protection Regulation (GDPR), and may therefore under no circumstances and without any limitation, use the candidate’s personal data in a manner that would constitute a breach of applicable data protection legislation.
The Client undertakes in particular: not to use the candidate’s personal data for any other purpose than in the framework of the contract; only to disclose such personal data to duly authorized persons, whether private, public, natural person or legal entity; not to copy any personal data except as required to proceed to a selection of the candidate(s); to take all precautions consistent with the common usage and the state of the art to preserve the security of the personal data; to ensure that any transmission of the personal data shall occur via secure means of communication. The obligations of the present article are in force during the Contract and shall remain in effect after the termination of the Contract, for whatever reason.

Ownership
Unless otherwise provided in these Terms and Conditions, as between CI and Client, any job postings, advertisements, texts, testimonials, powerpoints and videos provided by Client for placement on any CI website and all intellectual and other proprietary rights therein are and shall at all times remain Client’s property. Client grants to CI an irrevocable, royalty-free, perpetual, fully paid up, non-exclusive and worldwide license to use, copy, publish, display and distribute such job postings, advertisements, powerpoints and/or videos provided by Client (in whole or in part). Client also grants to CI a non-exclusive, royalty free, non-transferable limited licence to use, display, copy and publish Client’s trademarks, logos and other intellectual property provided to CI solely for the purposes of performing its obligations under this Agreement. CI shall retain the right to publish the websites built for its Client as long as it wishes. CI retains and shall retain all right, title and interest, including all intellectual property rights, to and in: (i) any proprietary technology and software involved in the creation, delivery or use of its services; (ii) any proprietary technology and software contained or incorporated in or part of the websites and (iii) the content (excluding Client’s content as described above) on or part of the websites and all elements which are a part of or incorporated in (or constitute a collection or compilation of) any of the foregoing.

Limited Warranty
CI warrants that it will perform the services in a professional manner in accordance with prevailing industry standards. To the extent allowed under law, CI (and those that CI works with to provide the services) (a) disclaim all implied warranties and representations (eg warranties of merchantability, fitness for a particular purpose, accuracy of data, and non infringement); (b) do not guarantee that the services will function without interruption or errors, and (c) provide the service (including content and information) on a ‘as is’ and ‘as available’ basis. To the extent permitted under law, CI (and those that CI works with to provide the services) shall not be liable to the Client for any indirect, incidental, special, consequential or punitive damages, or any loss of data, opportunities, reputation, profits or revenues, related to the services (e.g. down time or loss or changes in content). In no event shall the liability of CI (including its employees, officers, agents, representatives and those persons (including subcontractors) generally that CI works with to provide the services) exceed, in the aggregate for all claims, an amount that exceeds 20% of the fees invoiced to the Client. This limitation of liability is part of the basis of the bargain between the Client and CI and shall apply to all claims of liability (eg warranty, tort, negligence, contract, law) and even if CI has been told of the possibility of any such damage, and even if these remedies fail their essential purpose.

Indemnification
Subject to the clause above, each party (each, in such capacity, the “Indemnifying Party”) shall indemnify the other party, its affiliates and their respective officers, directors, employees and agents (each, in such capacity, an “Indemnified Party” and, collectively, the “Indemnified Parties”), from and against any third party claims, actions or demands, including without limitation reasonable legal and accounting fees, arising or resulting from: (a) infringement or alleged infringement of any patent, copyright, trade secret or other proprietary right of any third party, arising out of or relating to, (i) in the case of CI, the delivery of the services and (ii) in the case of the Client, the provision of any material to any CI Website by or on behalf of the Client; (b) in the case of CI, gross negligence or wilful misconduct arising out of or relating to the delivery of the services; and (c) in the case of the Client, gross negligence, wilful misconduct or defamation arising out of or related to use of the services. The Indemnifying Party’s obligations hereunder will only apply if the Indemnified Party notifies the Indemnifying Party promptly in writing as to any such claim, action or demand.

Fees
The Client agrees to pay the Company a fixed fee for the Talent Jobinar services, regardless of the outcome of the Talent Jobinar.

The fee will be paid by the Client upon signature of the order form and receipt of the invoice. All sums must be paid in full within 30 days of the date of the invoice. Any charges involved in payments must be paid for by the Client. Delays result in the issue of an injunction with the imposition upon the Client of interest charges at the rate of 12% per annum for the delay, without prejudice to any other damages and interest. Subsequent to the issuance of an injunction, a penalty of 15% of the tax inclusive invoice, with a minimum of 1000Euros, applies, if the delay in payment exceeds one month.

Miscellaneous
Each party agrees with respect to its use or provision of the services to comply with all applicable laws, including but not limited to those relating to labour, employment and data protection. Each party to this Agreement shall be acting as an independent contractor and nothing herein shall be construed to create a partnership, joint venture or any type of agency relationship between CI and Client or any of Client’s employees or agents. This Agreement, and any disputes between Client and CI relating to this Agreement, shall be governed by and construed in accordance with the laws of the Kingdom of Belgium and the parties submit to the exclusive jurisdiction of the Brussels courts. Each party’s performance under this Agreement is subject to force majeure. All notices given hereunder shall be given by mail, return receipt requested or overnight courier, to the respective addresses set out in the order form, and shall be deemed given upon actual delivery thereof. No terms of this Agreement are enforceable by any person who is not a party to it. The invalidity or unenforceability of any provisions of this Agreement shall not affect the validity or enforceability of any other provision of this Agreement, which shall remain in full force and effect. CI may modify these Terms & Conditions at any time, except that reservations that are in place shall be performed under the Terms & Conditions that were

Introduction
Careers International SRL (hereinafter referred to as “CI”) and the undersigned business partner (hereinafter referred to as “Client”) agree to fulfil the performance of their Contract pursuant to these Terms and Conditions. CI’s Terms and Conditions and the Contract contain the whole Agreement between CI and the Client. Any terms and conditions of the Client do not apply, unless CI explicitly consents to them in writing. The contract is concluded when CI receives the order form, which shall contain the signature of the Client. Amendments and additions to the contract as well as statements and individual instructions must be made in writing. Emails are considered to be a written form.

Description of Service
CI agrees to provide search and selection services to the Client. These services may include, but are not limited to, candidate sourcing, pre-screening, interviewing, and presenting qualified candidates for consideration by the Client.

Client obligations
The Client shall provide accurate and complete information related to the recruitment assignment. The Client agrees to promptly provide feedback to CI regarding presented candidates and to notify CI of any employment offers extended to candidates introduced by CI. The Client will also promptly notify CI (within maximum 8 days) of any employment offers accepted by the candidates introduced by CY including all details regarding the annual remuneration package.

If a Candidate introduced by CI is hired within a period of 18 months following the date of the first introduction, the Client shall pay the fees to CI as stipulated in the order form.

Candidate Respect
The client agrees to respect the professional integrity, rights, and dignity of the candidates introduced by CI for the purpose of employment opportunities. The client shall not engage in any discriminatory, abusive, or unethical behavior towards the candidates or any prospective candidates referred by the CI during the Talent Search or after the Candidate has accepted an employment offer.

COMMUNICATION
CI undertakes to use all reasonable means to reach the expected number of hires, but without guaranteeing that result.

CI will communicate with the Client as frequently as necessary to ensure the search remains on track and is meeting its expectations. The Client acknowledges that the efficiency and duration of the search depends in large part on the quality of the information it provides, and the availability of stakeholders for interviews, discussions and decision-making. To that end, the Client will cooperate with CI Consultant in the performance of the search, including, without limitation, (i) ensuring the accuracy and completeness of the information you provide to CI; (ii) providing CI timely and relevant feedback on submitted applications (iii) making the timeline efficient by scheduling and keeping interview and meeting appointments; (iv) advising CI Consultant of any issues or information that could affect the success of the positions.

CI has the right to pause the search if those obligations are not met by the Client.

Confidentiality & intellectual property
Both parties shall maintain strict confidentiality regarding all confidential information disclosed during their collaboration, including but not limited to candidate details, business strategies, and proprietary information.

Confidential information shall not be disclosed to any third party without the prior written consent of the disclosing party.

Any intellectual property, including but not limited to candidate resumes, reports, or assessments, provided by CI during the search and selection process, shall remain the property of CI.

Data protection
CI will have the right to process personal data relating to the Client in view of executing the contract. These data include the Client’s representative’s e-mail address and telephone number. As the data controller, CI shall process the Client’s personal data in compliance with its privacy policy. The Client has the right to access its personal data to correct these and, in some cases, to limit the processing and request the deletion of its personal data. In certain cases, the Client will also be entitled to the portability of the data. The foregoing rights can be exercised as described in CI Privacy Policy. Within the execution of the Services under the Contract, CI shall provide the Client personal data relating to candidates (name and surname, address, CV, motivation and recommendation letters, etc.). CI will however never communicate any sensitive data to the Client without candidates’ prior approval. With respect to this data, the Client must at all times comply with all applicable data protection legislation, in particular the General Data Protection Regulation (GDPR), and may therefore under no circumstances and without any limitation, use the candidate’s personal data in a manner that would constitute a breach of applicable data protection legislation.
The Client undertakes in particular: not to use the candidate’s personal data for any other purpose than in the framework of the contract; only to disclose such personal data to duly authorized persons, whether private, public, natural person or legal entity; not to copy any personal data except as required to proceed to a selection of the candidate(s); to take all precautions consistent with the common usage and the state of the art to preserve the security of the personal data; to ensure that any transmission of the personal data shall occur via secure means of communication. The obligations of the present article are in force during the Contract and shall remain in effect after the termination of the Contract, for whatever reason.

Limitation of Liability
CI shall not be liable for any direct, indirect, incidental, consequential, or special damages arising out of or in any way connected with the use of our search and selection services.

Fees
The Client agrees to pay CI the agreed-upon fees for the search and selection services provided. The Fee consists in a retainer or a retainer and a success fee due when the candidate accepts an employment offer.

Payment terms and the fee structure will be outlined in an order form or proposal. All fees are non-refundable.

The retainer fee will be paid by the Client upon signature of the order form and receipt of the invoice.

The success fee will be paid when the candidates accept employment offers and receipt of the invoice. All sums must be paid in full within 30 days of the date of the invoice. Any charges involved in payments must be paid for by the Client. Delays result in the issue of an injunction with the imposition upon the Client of interest charges at the rate of 12% per annum for the delay, without prejudice to any other damages and interest. Subsequent to the issuance of an injunction, a penalty of 15% of the tax inclusive invoice, with a minimum of 1000Euros, applies, if the delay in payment exceeds one month.

Termination by Client without Cause: The Client may terminate the contract without cause at any time by providing a written notice to CI. In such cases, the Client shall pay any outstanding fees or expenses owed to the recruitment agency up to the date of termination including due success fees.

Termination by CI with Cause: CI may terminate the contract for cause if the Client fails to fulfill its payment obligations under the agreement or breaches any material terms of the contract. CI shall provide a written notice specifying the alleged breach, and the Client shall have a reasonable opportunity to remedy the breach. If the breach remains uncorrected within 30 days after receiving the notice, CI may terminate the contract without further liability.

Termination by CI without Cause: CI reserves the right to terminate the contract without cause at any time by providing a written notice to the client. In such cases, the client shall pay any outstanding fees or expenses owed to the recruitment agency up to the date of termination including due success fees.